Choosing cloud storage options and providers

Let’s explore the ins and outs of cloud storage—and discover what you want your solution to include.

What is cloud storage?

Cloud storage sounds like a complex, technical term. However, the idea behind it is pretty simple.

Cloud storage is run by computer hardware stored in a remote location. The equipment is protected and maintained by a cloud provider. With a cloud storage account, you can store information on that server and access it later. All you need is a device that connects to the internet, like a laptop or smartphone, and the correct password.

Even though you might not know it, you probably used the cloud today. Many popular online tools use cloud storage. These include:

• Social media apps, like Facebook
• Video-sharing platforms, like YouTube
• Email accounts, like Outlook

These platforms may store some of your public statements, videos, and old emails. However, cloud storage is a little more flexible.

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How can I use cloud storage?

You can use cloud storage for just about any digital file. Many people use cloud storage for all of their digital files.

Most often, people use cloud storage for:

• Photo storage. Digital photos can take up a lot of space on your computer or smartphone. You can use cloud storage to keep all of your photos in one remote location. Offloading saves a lot of space on your devices.
• Important document backups. It’s always a good idea to keep a copy of your most important documents. If you lose your passport, birth certificate, or other crucial paperwork, a backup can be a lifesaver. Some cloud storage providers offer folders with extra security, like OneDrive’s Personal Vault. These folders provide another layer of protection for your critical files.
• File sharing. You probably share photos, videos, or files with friends and family. But sending these files through email is a hassle. Plus, recipients can alter them however they wish. With a cloud storage provider, you can send a file directly from the storage center. You can also choose whether you want the recipient to view or edit it, too.

• File collaboration. Sometimes, you’ve got to collaborate with friends and family on a file. For example, before a trip or a move, you may want to work on an itinerary or moving plan. But sending documents from person to person can be messy. With cloud storage, you can give your recipients access to a single file. Then, everyone can suggest or make edits at the same time. You can easily track who made which changes and revoke any of them that you don’t like.

What are the benefits of cloud storage?

You can use cloud storage to store all of your files. So why is cloud storage a better choice than, say, depositing the data on your desktop?

Cloud storage offers unique benefits. For example, it:

• Frees up space on your devices. This is one of the most common reasons people turn to cloud storage. With your files on the cloud, keeping an arsenal of photos or files on your desktop or smartphone isn’t necessary. Repository on the cloud clears up your local data and can even improve computer performance.
• Enables access across devices. With cloud storage, you can access your files from any of your devices. As long as it connects to the internet, you gain access by entering your password and opening your files.
• Retains all files and file drafts. We all delete files from time to time. In some cases, this can mean losing a photo forever. With cloud storage, you can easily restore the files. In addition, if you share a file and someone alters it, you can restore a previous draft.

What factors do I consider when choosing cloud storage?

The cloud storage you choose depends on your situation. However, there are some key factors to consider.

You’ll want to review:

• Data privacy and security. Hackers attack every 39 seconds. First and foremost, you want your data to be secure. No one should be able to access the files that you upload to the cloud. Look for a cloud storage platform that encrypts your files while they’re in storage and in transit. The cloud storage provider should offer defense against hackers and malware, too. When you share data, recipients should only be able to see the files meant for them. Finally, you’ll want a folder with extra security, like OneDrive’s Personal Vault. It uses two-factor authentication to double-check your identity before you log in.
• Ease of use. Storing and accessing your files should be easy. A cloud provider worth its salt will maintain a resource center with education materials. However, you should be able to figure out most of its features on your own.
• Price. You need to use a secure and easy-to-use platform, but the rate depends on your storage needs. As long as the platform provides top-notch security and you can find your way around it, the extra features you purchase are up to you.

With the right cloud storage platform, you’ll find file storage more secure, flexible, and easier than ever before.