Tips for proofreading and editing essays

While spellcheckers are reliable, they’re not always perfect. If you want to get the grade you deserve for on your paper, you’ll need to proofread and edit it. It’s normal to need two to three drafts (or sometimes more!) before handing in your essay. Follow these proofreading and editing tips to nail your next essay.

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How to proofread and edit an essay

Re-read the prompt and requirements

Before you pore over your essay, re-read the prompt and essay requirements from your teacher or professor. It’s easy to get carried away and go off-topic while writing an essay. It’s also easy to forget to use the right font or font size your instructor requested. By re-reading the prompt, you’ll have the requirements fresh in your mind, so you don’t lose points over preventable mistakes.

Read your essay out loud

Reading your paper aloud can help you identify choppy sentences and grammatical errors you might not have discovered if you proofread your paper silently. Make sure to read your essay out loud slowly to catch any mistakes. Once you find an error, fix it right away so you don’t get distracted and forget to fix it. You can also use the Read Aloud feature in Microsoft Word for proofreading, which will read what you’ve written out loud for you.

Read your essay from end to beginning

While reading your essay backwards might sound illogical, it’s a great way to identify spelling issues or confusing sentences. Start by reading the last sentence of your paper for errors, then move on to the second to last sentence, and so on. Reading your paper out of context can help spot any issues in your writing.

Double-check your sources

Make sure you appropriately cite all the sources in your paper. Cite your sources when you use a quote, summarize or paraphrase someone else’s idea, or share research that was conducted by someone else. Learn how to navigate different citation formats and tailor your writing to your essay’s requirements.

By re-reading your paper, you can identify sentences you may have forgotten to cite. Plagiarism can have major consequences, so avoid it at all costs.

Check the structure of your essay

An unorganized essay can feel messy and confusing. Check that you structured your paragraphs in the correct order and made seamless transitions between each paragraph. As you read through each paragraph, make sure they correspond with your thesis.

Analyze your essay’s tone

As you read through your paper, make sure the tone is formal. Scan your essay for the following examples:

• Generalizations (“all” or “many”)
• Exaggerated adjectives (“brilliant” or “genius”)
• Adverbs (“simply” or “obviously”)
• Inflammatory or emotional language (“evil” or “heartless”)
• Qualifiers (“sometimes” or “usually”)

If you find any of the above in your paper, be sure to revise: this language should be avoided in academic writing.

Take breaks while proofreading

Give yourself time to reset with a break for a few minutes (or even a few hours) while reading through your essay. You’ll pick up on any typos or issues in your paper once you return to it with a fresh mind.

Get a second pair of eyes

If you can, get a peer to review your essay. Sometimes, a third party can point out spelling errors or mechanical issues you wouldn’t have noticed on your own. They can also let you know if you accurately answered the essay prompt and made your message clear.

Proofreading and editing your essays are key to avoiding preventable mistakes and earning better grades. To continue taking your writing to the next level, check out tips for mastering the essay, brainstorming effectively, and how to build trust with your audience.