How to sync your Outlook email everywhere

Whether on your laptop or on your smartphone, one of the most useful features of Microsoft Outlook is its ability to sync your email accounts across multiple devices. That way, you’ll never miss an important message from work, a note from a loved one, or an event on your calendar. Plan upcoming events and add interesting happenings to Outlook from anywhere, even when you’re on the go. And from your mobile device or 5G-equipped Surface device, you can access your emails from anywhere.

Find out how to not only sync your Outlook accounts, but also how to access them across all your devices.

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How do you sync your Outlook accounts?

No matter if you have an Outlook account for family calendars, work resources, or as part of your Microsoft 365 suite, the first step to syncing Outlook emails is to ensure that you have an active Microsoft 365 account. This all-in-one login enables you to access emails, collaborate across Word and PowerPoint documents, and share files to the cloud. If you don’t have one, you can sign up today for free!

Once you have an active subscription, follow these steps:

1. Open the Outlook app on your computer and select File in the topmost menu.
2. Select the Account Settings icon in the main panel, which will then display a dropdown menu.
3. Select Account Settings… which is the first link.
4. There will be a list of email accounts associated with your computer. Here, you can add or remove an account. Select the email account you want to sync and click on Change…
5. Select More Settings, and then select the Advanced tab.
6. Check the box that says Use Cached Exchange Mode and select Download Shared Folders, then select Ok.
7. From there, you can simply select Next and then Finish to complete the process.

Your Outlook account is now synced with your computer, and you can access all of your latest emails from there.

Syncing Outlook email accounts across devices

Chances are that you’ll likely need to access the same account on your portable devices, including your smartphone. Fortunately, syncing your Outlook email accounts across devices is just as easy as syncing it with your computer. All you need to do is follow these simple steps:

1. Open the Outlook app on your mobile device or tablet.
2. Select the three horizontal lines in the top left-hand corner of the screen.
3. Select Settings (the gear icon) in the bottom left-hand corner of the screen.
4. Select Add Account.
5. Enter your Outlook email address and password. Then, tap on Sign in.
6. Follow the prompts to complete the setup.

Now that you’ve synced your Outlook email across your devices, you can access your emails from anywhere and unlock productivity via Wi-Fi or cellular connection.

Syncing your Outlook email accounts across devices is a simple process that can save you a lot of time and hassle. But don’t stop there: get the most out of Outlook’s powerful email, calendar, and planning tools. Take your inbox to the next level by checking out Life Hacks articles on managing multiple email accounts, making the most of the Outlook calendar, and achieving inbox zero.